> ## Documentation Index
> Fetch the complete documentation index at: https://docs.koalr.ai/llms.txt
> Use this file to discover all available pages before exploring further.

# Reports

> Branded PDF reports of your AI visibility, in three levels of detail, to download or share with a link.

<video autoPlay muted loop playsInline className="w-full rounded-xl border border-gray-200/60 dark:border-gray-800" src="https://mintcdn.com/koalr-bf7c8d6b/y1QNqY4huQd8xIv6/images/clips/reports.mp4?fit=max&auto=format&n=y1QNqY4huQd8xIv6&q=85&s=86de4eff5d8133189b74837d6bffd61d" poster="/images/clips/reports.jpg" aria-label="Reports: the AI Visibility Report template and Generate Report" data-path="images/clips/reports.mp4" />

## Generating a report

**Generate Report** opens a three-step wizard: the detail level, the date range, then a review of what will be built.

**Detail level**, with typical page counts:

| Level                              | What is inside                                                                                                                                                  |
| ---------------------------------- | --------------------------------------------------------------------------------------------------------------------------------------------------------------- |
| **Executive** (about 5 pages)      | A tight brief for leadership: Prompt Visibility Rate and headline KPIs, competitive position (top 5), top 3 priority actions                                    |
| **Standard** (about 11 pages)      | Everything in Executive, plus platform breakdown, movers and citations, prompts tested, top domains, GEO audit summary, and AI Traffic when Google is connected |
| **Comprehensive** (about 17 pages) | Every section at full depth: all prompts, top URLs and sample AI answers, the full GEO, schema and Agent Experience audit, and a content brief                  |

**Date range** offers quick ranges or a custom period. Generation runs in the background. The row shows **Ready to download** when the PDF is built, or what went wrong with a retry.

## What is in a report

Every section opens with a plain-English **What this means** note, and a **Methodology** page explains where the data comes from: the prompts tracked, the reporting period, run frequency and total responses analysed. Metrics use one name, one unit and one definition throughout, so a client never sees the same number under two labels.

## White-label

Reports carry your organisation's branding when it is set. Agencies upload a logo under Agency Admin, Agency, and every client report is prepared under that brand. See [Agency Admin](/agencies/agency-admin).

## Sharing

**Share** creates a link anyone with it can open, expiring after 7 days, 30 days or never. Revoke by changing the expiry. The shared page carries the same sections as the PDF and a **Download PDF** button.

## Managing reports

The history lists every report with its level, period and status. Deleting a report is reserved for managers and owners.

## Setup sign-off PDFs

Separately from visibility reports, a site's proposed setup (topics, prompts, competitors, platforms) can be exported as a sign-off PDF from the setup review, which agencies use to agree the scope with a client before tracking starts.