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Numbers have not moved

The page reads from the latest completed run. Check the Data as of stamp. If the site is paused, start a run from All Sites. If a run is in progress, wait for it to complete before comparing. Ask Kevin “when did my data last update”.

A run is taking a long time

Platforms answer at different speeds and a prompt’s row shows which have returned and which are pending. If a platform stays pending for hours, the run will complete without it and the next run picks it up. Nothing is lost.

Every cell on the Prompts page shows a dash

The latest run has completed but its per-prompt figures are still being computed, or historical figures are being recalculated after a change to how mentions are detected. A notice appears while that happens. It settles within minutes; if it does not, email support with the site name.

A competitor is pinned at 100% on every platform

Almost always a name or domain that matches too broadly (a brand named after a common word, or a domain root that appears inside other domains). Edit the competitor and tighten its name or add the correct website, then start a run.

My brand is not being detected

Mentions are detected by name. Add every name people use for you under Also known as in the site’s configuration, including abbreviations and trading names, and check the prompt detail’s answers to see how AI actually refers to you.

Google or Bing shows Finish setup or Reconnect

The connection exists but this site has not been linked to a property, or the authorisation has lapsed. Open Integrations (or the site’s Google and Bing sections in Org Admin) and pick the property, or reconnect. Connections are read-only and shared across the organisation.

AI Traffic is empty

Google Analytics is not connected for this site, or the property has no AI-referred sessions yet. Connect it under Integrations. Remember the numbers are a floor; see AI Traffic.

The Google Search tab is missing

It appears once Search Console is linked for the site.

I cannot remove a competitor, delete a topic or delete a report

Those actions are reserved for managers and owners. Use Request access where the button would be and an owner can grant Manager level on that site.

I cannot see a site a colleague can

Members only see the sites they are assigned to. Ask an owner to assign you under Org Admin, Members.

AI Search Index is not in my sidebar

It is hidden for organisations that told Koalr they have 100 or fewer employees, because the data is thin for smaller brands.

A draft sounds generic

Set up a tone of voice document at the top of the Content Studio. Learn how I write takes about thirty seconds. See Tone of voice.

A page keeps showing up in my actions and I do not want it optimised

On the GEO Audit, tick the page and choose Mark not optimised. It leaves the Action Centre, Kevin’s advice and the site score.

Something looks wrong

Tell Kevin “report a glitch” and describe it. The report arrives with the page and context attached. Or email support@koalr.ai.